Emailing, SFTP, Scheduling, Bookmarking, and Sharing (API) - Overview - Moodle LMS

Clicking the "Share Arrow" icon allows you to Email, send to SFTP, Schedule, Bookmark and Share your report.



Click HERE to watch the video about how to email a report.


Step 1  Add the recipient's email
Step 2  Edit Subject line, if necessary
Step 3  Select Attachment type: XLS, CSV, or PDF
Step 4  Create and format the Message which will appear as the email body
SEND  Send Email (or Cancel or go back to the report from the top right hand corner)



You can share the report via Secure File Transfer Protocol (SFTP).

2022_01_26_15_04_19_SFTP_Export.png The first option is to choose a configuration from the drop-down menu. You can create new configurations by clicking on Create Configuration in the top right corner or by following this link: (US server).
NOTE: You may add 'us-', 'eu-', 'ca-', 'au-' in the beginning of the link to be navigated to the appopriate server for your location. I.e., (US server). Chinese server link is
You can choose a name, username and password for your configuration and you will need a Directory and Host.

All existing configurations can me edited and/or deleted by clicking on Configurations in the top right corner or by following this link:

NOTE: You may add 'us-', 'eu-', 'ca-', 'au-' in the beginning of the link to be navigated to the appopriate server for your location. I.e., (US server). Chinese server link is

Once the configuration has been set up, you can choose a name and format for the report before sending it.



Click HERE to watch the video about how to schedule a report.

NOTE: When you schedule a report with some set of columns, and then personalize the report by adding/removing some fields, the scheduled report will remain in a previous state.

NOTE: Filter in scheduled report will be automatically updated only if new course will have at least 1 user enrolled or at least 1 activity created. If it's a blank course, it will not be added to the course filter. The file of the scheduled report will be updated automatically ONLY if at least 1 user is enrolled in the new course.


Boxed Items

Based off the report's filters, the initial steps of building a scheduled report will change.   Each step will need to be successfully completed and then the next step will automatically populate.  

NOTE: To send the scheduled report to multiple people, please use a space or a comma.  Use "Enter" to move on to the next step.

1 - Report Date Filter Type

If a report has several options for choosing filtering by time, the same drop-down list will be found under it's scheduling.

2 - Report Date Filter

Use the box to toggle on/off the Date Filter.  The Report Date Filter here correlates to the Date Filter inside the Report.  To choose "All Time" simply leave the Date Filter disabled.  To choose a specific time period, select the number value and the time value from the drop downs.

3 - Name

Edit Name line, if necessary.  NOTE: Name line is used for scheduled report. It will be showed in CEND center.

4 - Subject

Edit Subject line, if necessary

5 - Status

Status relates to whether or not the Schedule Report is active (sending the report) or inactive (not sending the report).

6 - Notification Expiration Date 

Set the expiration date; leaving blank will run the report continuously.  For example, you may want set the expiration date to correlate with a holiday break, the end of Fall Semester, or the end of Q4.

7 - Attachment

Select Attachment type: XLS, CSV, or PDF

8 - Frequency

Select how often you'd like the email to be sent

9 - Send Empty Report

Select whether the report will be sent if it does not contain data on the specified parameters.

10 - Message

Create and format the Message which will appear as the email body

11 - SAVE

Save Scheduled Report (or Cancel)

 When an email is scheduled, it will be sent from IB and will come from .


Click HERE to watch the video about how to bookmark a report.


Clicking "Bookmark" will allow you to save the report with settings you've done by adding the name of the bookmark. Clicking "Save" will add the report to "Bookmark(s)" in IntelliBoard's Navigation Bar. 

NOTE: You are able to bookmark the report several times with different settings. Bookmarks will work even if you reset the report.

You can also bookmark the report by clicking the small flag near the report name. 


You can review the creation date (1), swap bookmarks (2) and/or rename them (3) by clicking gear wheel near the "Bookmark(s)" in the navigation menu.






Clicking "Share" will allow you to create an API key that will allow you to either share an external link or Embed the report.  First select the connection you wish to share and set the expiration date.  The width/height refers to the embed code. 

Share the External Link or use the Embed Code to share your data.  

NOTE: Sharing the External Link or the Embed Code allows a person external to access to view the full report and utilize all filters.  Please share and embed accordingly.


For additional assistance, please email

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