Transcripts (Moodle LMS)

The Transcripts report displays the user's course status (score, enrollment/completion statuses and other) by course.  User profile fields can be added.

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Location: Reports > Course Reports > All Course Usage

GENERAL REPORT OVERVIEW

  • Search for data in your report instantly. Confirm columns are included in the search under 'Personalize Report'.
  • Filter your data and/or dates!  Most reports include several filters (to the right of the search box) and a time filter. 
  • If the user's name is hyperlinked, clicking will return the Learner Overview Page.
  • If the course name is hyperlinked, clicking will return the Course Overview Page.
  • Personalize the columns in your report and add custom user profile fields. 
  • Export your data in an XLS, CSV, or PDF.
  • Share your data via email, scheduled report, or API key.  You can also bookmark your report.
  • More questions? Use the chat box inside the report or click HERE.

SPECIFIC REPORT INFORMATION

THIS REPORT'S FILTER(S):

  • Course:  Select the specific course to appear on the report (i.e. Selecting "Accounting" will only show user's activity in this course)
  • Course Status: Select the specific user status in course to appear on the report - i.e.
    • Selecting "In Progress" will only show users who was enrolled and/or have already started the course
    • Selecting "Completed" will only show users who completed the course
    • Selecting "Closed" will only show users who was un-enrolled from the course

THIS REPORT'S DATE FILTER(S): Choose the specific filter (Enrollment Date, Unenrollment DateCompletion Date, Created Date or Updated Date) in the LMS system and time will filter by this indicator - i.e.

  • Selecting "Filter by Enrollment Date" in the right filter and "Last Month" in the left filter will only show users who have been enrolled in the course in the LMS system in the last month
  • Selecting "Filter by Unenrollment Date" in the right filter and "Last Month" in the left filter will only show users who have been unenrolled from the course in the LMS system in the last month
  • Selecting "Filter by Completion Date" in the right filter and "Last Month" in the left filter will only show users who completed course in the LMS system in the last month
  • Selecting "Filter by Created Date" in the right filter and "Last Month" in the left filter will only show users whose course records were created in the IntelliBoard Transcripts table in the last month
  • Selecting "Filter by Updated Date" in the right filter and "Last Month" in the left filter will only show users whose course records were updated in the IntelliBoard Transcripts table in the last month

THIS REPORT'S COLUMNS:

First Name: User First Name, as entered in the LMS system

Last Name: Last Name of user, as entered in the LMS system

Email: User's email as listed in the LMS system

Course: The course name as entered in the LMS system where user is enrolled in

Enrollment Method: The method how learner was enrolled in course

Enrollment Date: The date the learner was enrolled in the course 

Unenrollment Date: The date the learner was unenrolled from the course 

Organizational Role: User's role on the course level

Group: Course group(s) where user is enrolled in

Score: User's current grade in course

Grade: Letter grade associated with your LMS system's gradebook (i.e. Your system determines whether an "A" is a 90 or a 93)

Status: User's course status based on Transcripts logic

  • In Progress: user was enrolled and/or have already started the course
  • Completed: user completed the course (this function must be enabled in your LMS system)
  • Closed: user was un-enrolled from the course

Completion Date*: The date where the learner completed the course (this must be turned on in the LMS system to capture this data set)

*Note: HERE to find more information about Course Completion and how to set it up in Moodle!

Created: The date when user record was created in the IntelliBoard Transcripts table

Updated: The date when user record was updated in the IntelliBoard Transcripts table at the last time

Details: Click on the "Details" button for the report to review user's activity progress in the selected course - this will direct you to the Transcript Details report for the selected user in course

 

Find the blue chat box inside the report or at our website or click HERE for more. 

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